#CREATE RULES IN OUTLOOK 2016 FOR MAC INSTALL#
#CREATE RULES IN OUTLOOK 2016 FOR MAC PASSWORD#
#CREATE RULES IN OUTLOOK 2016 FOR MAC PLUS#

On the Outlook on the web navigation bar, select your name in the upper right corner.Įnter the email address of the shared mailbox that you want to access and select Open.Īnother Outlook on the web session opens in a separate window, allowing access to the shared mailbox. Sign in to your account in Outlook on the web. Use this method if you want to view and manage the email rules for the shared mailbox in its own browser window. Outlook on the web Open the shared mailbox in a separate browser window įrom the Email Rules tab change Apply changes to this folder: to the shared mailbox account.Īccess the New Rule… button and proceed with the appropriate rule criteria. In Outlook 2016 access File > Manage Rules & Alerts. Set a rule in Outlook 2016 for a shared mailbox You will need to restart Outlook for the changes to take effect Sign in with your own account credentials and select Finish. The shared mailbox account does not have its own password.Ĭhange the email address to sign in with by selecting Sign in with another account.

#CREATE RULES IN OUTLOOK 2016 FOR MAC PASSWORD#

Password: Enter the password for your own email account. Your Name: Enter a descriptive name for the accountĮmail address: Enter the email address of the shared mailbox account In Outlook 2016 access File > Account Settings > Account Settings… Outlook 2016 Add a shared mailbox account to Outlook 2016īefore you can set rules on shared mailboxes in Outlook 2016 you must first add the shared mailbox account even if you see the shared mailbox folders in the folder list.

You must first be a member of a shared mailbox before attempting the following. However, not all methods of setting rules are compatible with each other so it's best to use one method below for all rules on shared mailboxes. You can add rules on a shared mailbox you have access to the same way you add rules to your own account. So you should be able to automate this stuff if you so choose if you don’t have access to any of the other tools.Outlook 2016 Outlook 2016 for Mac Outlook on the web for Office 365 BusinessĪdding rules is a great way to manage the inflow of email. Modern Exchange and Office 365 instances provide archival options, as do tools such as GFI. Then drag the OEAX folder to the /Applications folder.

#CREATE RULES IN OUTLOOK 2016 FOR MAC INSTALL#

To install Outlook Email Archive X, extract the dmg from the downloader. I like Outlook Email Archive X because I can drop emails back into outlook because they’re stored in. mbox file in question.Īnother, more automated and old fashioned way to archive mail is to use Outlook Email Archive X, a tool that takes care of much of the tasks you just did. mbox file can then be imported using the Import option under the File menu and then clicking on the. The maximum size of the file is 2.15 gigs. mbox files by dragging a folder to the desktop. pst file as with the old school keep it on a mapped drive method frequently used with Outlook for Windows. The only problem with this method is that mail is just getting dumped into a folder on your local computer.

Click General and then in the Folder list section, check the box for “Hide On My Computer folders”. Once done, click on the Outlook menu and then click on Preferences. To move existing mail, click Rules from the Message menu and then click on the name of the rule. Finally, check the box for Enabled and you’ve got a pretty simple automated rule to move messages off your Exchange server and onto your local computer. In the “Do the following:” section, choose “Move message” and then choose the archive folder you created in the previous step. Configure the middle field as “is Greater than or equal to” and then configure the number of days (e.g.

#CREATE RULES IN OUTLOOK 2016 FOR MAC PLUS#

Create a rule by clicking on the plus sign (let’s just call it Archiving) and then click Date Received in the “When a new message arrives: section.

To do so, first create a folder on your local computer (e.g. One way to automatically archive objects from Outlook is to use rules.

Create rules in outlook 2016 for mac